In the era of remote work and startups, many businesses wonder whether it is worth investing in a traditional office or choosing a virtual office. This choice has a major impact on running costs, flexibility and the professional image of the business.
BASES offers a virtual office from €25/month, with meeting rooms at the same address in Attica (extra charge), giving businesses the opportunity to cut costs and maintain a professional presence without a permanent space.
What is a Traditional Office
A traditional office involves:
- Renting or buying a space in a central area.
- Utility bills, maintenance and insurance.
- Office equipment: desks, chairs, computers, printers, etc.
- Long-term contracts that tie the business down.
Although it offers a physical presence and direct collaboration, it comes with significant fixed costs that are not always sustainable for startups and small businesses.
What is a Virtual Office
A virtual office is a service that provides:
- A professional address for Google Business, your website, email signatures and communication with clients.
- Mail and parcel handling without a physical office.
- Access to meeting rooms for meetings, presentations or workshops (extra charge).
- A professional image for clients and partners.
BASES provides a virtual office from €25/month, enabling businesses to operate in an organised, professional way without needing a permanent space. A virtual office is not a registered business address: for the tax office, GEMI and invoices there is the separate BASES registered business address (from €29/month), and the two services can be combined.
Cost comparison
| Item | Traditional Office | Virtual Office (BASES) |
|---|---|---|
| Space rental | High cost, long-term contracts | No space rental, from €25/month |
| Utilities & maintenance | High and fixed | No such expenses |
| Office equipment | Must be bought or leased | Available in meeting rooms on demand (extra charge) |
| Flexibility | Limited, all employees on site | High, work from anywhere |
| Access to professional spaces | Permanent, limited choice | On demand, only when needed |
| Professional image | High, physical presence | High, with a professional address and meeting rooms |
The table shows that a virtual office significantly reduces fixed costs and offers greater flexibility, while maintaining a professional image.
Virtual Office benefits
- Lower running costs
You only pay for the services you need. There are no rent, utility or equipment expenses. - Operational flexibility
Employees can work from home or anywhere else, while meetings take place in meeting rooms on demand, at an extra charge. - Tailored to your needs
You choose the room size and equipment to suit your business, without being tied to a permanent office. - Professional image
With a BASES virtual office, your company gets a professional address and access to meeting rooms at the same address (extra charge), strengthening its credibility with clients and partners.
Who benefits most
- Startups that want to reduce their initial costs.
- Freelancers and independent professionals who need a professional address and a meeting space.
- Businesses with a remote team that do not need a permanent physical space.
- E-shops without a physical store that want a professional address and mail handling (the registered address for the tax office and invoices is covered by the registered business address service).
BASES covers all these needs, providing flexible and cost-effective solutions.
Conclusion
The comparison shows that a virtual office is the most cost-effective and flexible choice for most new businesses and freelancers.
With the BASES virtual office, your business:
- Reduces fixed costs
- Maintains a professional image with a professional address
- Has access to meeting rooms on demand (extra charge)
- Operates flexibly and remotely
In contrast, a traditional office brings high costs and commitments that can be hard for small or new businesses to sustain.
BASES makes running your business day to day easy, giving you the freedom to focus on growth and success, without a permanent office space.
